• Lausanne

WADA Annual Symposium

WADA Annual Symposium

14-15 March 2023
Lausanne, Switzerland

Welcome from WADA’s President

Dear Colleagues,

On behalf of WADA, I am pleased to extend an invitation to our 2023 Annual Symposium on 14-15 March 2023 at the SwissTech Convention Center in Lausanne, Switzerland. We are pleased to once again host in a hybrid fashion, enabling us to foster onsite interaction while retaining the option of virtual participation.

Under the theme ‘United toward a world of doping-free sport’ the Symposium will once again gather anti-doping practitioners from International Federations, National and Regional Anti-Doping Organizations and Major Event Organizations; as well as, Athletes, Governments, WADA-accredited laboratories, Athlete Passport Management Units, service providers, researchers, and the media – to help advance the global collaborative mission for doping-free sport.

This year’s edition will explore how, together, we can further advance anti-doping for the benefit of athletes worldwide. This will include a mix of plenary and breakout sessions, as well as discussions on some of the developing innovations in anti-doping.

As it relates to COVID-19, we are committed to ensuring the health and safety of all our participants. We will continue to base our decisions on directives issued by public health authorities. The WADA team looks forward to welcoming you to the 2023 edition of its Symposium, either onsite in Lausanne or virtually.

Sincerely,
Witold Bańka
WADA President

Witold Banka

Program

The preliminary program of the Symposium is available here:

Preliminary program

The complete program of the Symposium will be available shortly

Symposium's format

Similar to last year, the Symposium will be hosted in a hybrid fashion. All plenary sessions, as well as specific parallel sessions identified in the program, will be accessible via a virtual platform, which will allow registrants to participate in these sessions remotely and ask questions to the presenters via a live chat.

Note that sessions that are not hybrid will be recorded and made available online to registered participants only. For more details, please see the section “Presentations” below.

More detailed instructions will be sent to participants who have chosen to participate remotely.

Biographies

Presenter and moderator biographies will be available on the Annual Symposium mobile app.

Networking / Delegate App

Further information will be provided in due course.

Registration

Terms & Conditions

Applications for registration must be completed online.

Please note that an electronic photo in .jpeg format (max 1MB) is required for registration. Photos are requested for security reasons and are also intended to facilitate identification of participants by other attendees through the Delegate App, thus, enabling participants to network before and during the event. The photos will be printed on the accreditation of each participant onsite at the Symposium venue and displayed on the virtual platform for remote participants.

Fees/Costs

Please see below the number of complimentary registrations offered by registration categories (to be redeemed before the deadline of 15 February 2023):

CATEGORY

Complimentary
Registrations

International Olympic Committee

-

International Paralympic Committee

-

International Sports Federations (Olympic)

2

International Sports Federations (Paralympic) 2

International Sports Federations (ARISF Members)

2

International Sports Federations (AIMS Members)

2

International Sports Federations (Other)

2

Major Event Organisations (MEO) 2

National Olympic Committees

2

National Paralympic Committees

2

Governments / Public Authorities (Signatories to the UNESCO Convention)

2

Governments / Public Authorities (Non-Signatories to the UNESCO Convention)

0

National Anti-Doping Organizations (NADOs)

2

Regional Anti-Doping Organizations (RADOs)

2

WADA Accredited Laboratories

2

WADA Approved Laboratories (ABP)

1

WADA Social Science Research Programs - Researchers/Academics*

1

Researchers/Academics mandated by an ADO*

1

Researchers/Academics involved in anti-doping*

0

Service Providers

1

Media

-

Other Organizations (such as Continental Intergovernmental Organizations, MEOs, UNESCO, Council of Europe, GAISF, ASOIF, Court of Arbitration for Sport, iNADO, Interpol, ITA, World Customs Organisations, and Others - subject to approval).

2

If an organization or a government wishes to register more than two participants, a registration fee will automatically apply to subsequent registrants as outlined below.

Registrations placed before the deadline of 15 February 2023 (23:59 CET) will be charged as follows:

  • CHF 200 per onsite participant
  • CHF 50 per virtual participant

Registrations placed or not redeemed from the complimentary registrations quota after the deadline of 15 February 2023 will be charged as follows:

  • CHF 400 per onsite participant
  • CHF 100 per virtual participant

Onsite participants must cover their own travel, ground transfers, hotel accommodation and miscellaneous expenses. Onsite participants must also subscribe to a travel insurance to cover any medical expenses.

Virtual participants must cover any expenses to connect to the Symposium, such as internet connection.

* A letter of support by the researcher’s institution will be required to confirm their involvement in anti-doping. The letter should be on the official letterhead of the institution, include the name of the researcher, and description of the research in anti-doping conducted by the researcher.  

Athlete Participants

Organizations and governments listed above are encouraged to invite one (1) athlete to register at no cost, in addition to their allotment of complimentary participants (refer to table above). A registration fee of CHF 200 per onsite participant / CHF 50 per virtual participant, will apply to any additional athlete registered.

Registration Deadline

The registration deadline is 15 February 2023 (23:59 CET) for the early-bird registrations and 5 March 2023 for late registrations. 

Registrations placed after the deadline of 15 February 2023 (23:59 CET) will be charged a registration fee of CHF 400 per onsite participant and CHF 100 per virtual participant.

Please note that no registrations will be accepted after 5 March 2023 (23:59 CET).

For security and logistical reasons, individuals who have not registered online and who have not received an electronic confirmation of their registration will not be granted access to the Symposium, whether onsite or virtual.

Cancellation Policy

Registration cancellation should be made in writing to wada-ama@kuonitumlare.com.

The following cancellation policy will apply:

  • Before or on 15 February 2023 (23:59 CET): Registration fee will be refunded, except for CHF 20 bank charges.
  • As of 16 February 2023: No registration fee will be refunded.

All reimbursements will be made after the Symposium has concluded.

No-show

WADA reserves the right to refuse admission to future Symposia to persons who register for the 2023 Annual Symposium but do not show up. We therefore kindly ask that, should plans change prior to the Symposium, the secretariat of the Symposium be advised in writing at wada-ama@kuonitumlare.com, as soon as possible.

How to register

Online registrations for WADA’s 2023 Annual Symposium will open on 2 December 2022.

As we have implemented a new online registration system, we kindly ask you to follow the procedure below, even if you have attended a previous WADA Annual Symposium.

To register, please click on the link below:

Register

If needed, you can download your invitation letter directly by login back to the registration portal and clicking on the relevant button.

The registration system will ask you to create an account. Once your account/profile is created, you may proceed with the registration process.

In case of any difficulties with registration, please contact Kuoni Tumlare, the PCO contracted by WADA at wada-ama@kuonitumlare.com.

Practical Information

*Please note that WADA will record part of the Symposium and that we will have a photographer on site.

Coffee and lunch breaks will provide networking opportunities, enabling social exchanges and bilateral discussions amongst participants.

Languages

All plenary sessions will be conducted in English or French, with simultaneous interpretation in English and French. Concurrent sessions will be conducted in English, and with simultaneous interpretation in French.

Accreditation

Onsite participants will receive their accreditation upon their arrival at the Symposium venue. The photo submitted during the online registration will be printed on the accreditation for security purposes and to facilitate networking opportunities. For further information on the photo, please refer to the registration page.

Virtual participants will not receive any accreditation. However, their picture will be used on the virtual platform for identification and networking purposes.

All information is available to registered participants (except media) through the mobile app. No print documents (such as program or participant list) will be provided at the event.

Presentations

Following the Symposium, all registered participants (virtual and onsite) will have access to the recordings of the sessions via a secured link in the registration system for a limited time.

Meals & Cocktail

On each day of the Symposium, WADA will offer registered participants that are physically present at the STCC coffee/tea breaks and lunch.

Immediately following the end of Day 1, on 14 March, a cocktail event will be held for all participants physically present at the Symposium venue. As always, this is a great networking opportunity.

Visa

Any participant requiring a visa to enter Switzerland is responsible for obtaining their visa. For the list of nationalities requiring a visa, please consult the Swiss Federal Office for Migration website.

If needed, you can download your invitation letter directly by login back to the registration portal and clicking on the relevant button.

If more information than the ‘Invitation to the Symposium’ is requested to fulfil visa requirements, it will be possible to request it in the online registration system, after registration has been approved.

Note that due to the high demand for travel within the Schengen space, it is strongly advised for participants to start their visa application as soon as possible.

COVID-19 Protocols

Your health and safety are important to us. All of our in-person participants must adhere to all protocols implemented by the Swiss authorities and the venue.

Travel information and COVID-19 protocols for entering Switzerland

As a federally-owned building, the SwissTech Convention Center has lifted all restrictions to enter the building. Note that restrictions may be implemented again and change without WADA’s knowledge. WADA aims to provide the latest information, but participants are encouraged to check entry requirements regularly.

Important Dates

  • 2 December 2023

    Opening of online registration and accommodation booking

  • 15 February 2023

    - Deadline for early-bird registration
    - Deadline for cancellation of registration

  • 5 March 2023

    Deadline for late registration

  • 14-15 March 2023

    WADA 2023 Annual Symposium

Venue and Transportation

Venue

WADA’s 2023 Annual Symposium will be held at the SwissTech Convention Center (STCC), located at the heart of the University Campus of the world-renowned École Polytechnique Fédérale de Lausanne (EPFL), one of two Swiss Federal Institutes of Technology.

SwissTech Convention Center                    
EPFL- STCC
Station 21
1015 Lausanne
Switzerland

Transportation

Participants arriving by air should fly to Geneva Airport and take the train to Lausanne. Travel time from Geneva to Lausanne is about 50 minutes.

Participants can also fly to Zürich Airport and take the train to Lausanne. Travel time from Zurich to Lausanne is about 150 minutes.

You may consult the Train schedule and buy your ticket online via the CFF website or the CFF App.

Private shuttles from Geneva airport can be organized directly with private companies such as Swiss Transports Services.

*Costs subject to change; please refer to the CFF website.

Lausanne Transport Card

The Lausanne Transport Card gives any guest staying in Lausanne and paying the overnight «taxe de séjour» (City tax) free and unrestricted access to all public transport services in the city (bus, train, metro). Upon arrival at your hotel, please ask for the free Lausanne Transport Card (LTC).

This card is personal and offered to each visitor from the accommodation supplier upon check-in at the hotel. It is valid for the duration of the reservation, including on arrival and departure dates.

Furthermore, upon presentation of your Lausanne Transport Card, some partners offer discounts. For more information, click here.

How to reach the STCC

Participants are strongly encouraged to come to the Symposium using public transportation as there is very limited parking onsite. The STCC parking lot is not free and often full.

Please visit the STCC website for further information.

Accommodation

How to book a hotel room

Online hotel booking for WADA’s 2023 Annual Symposium will open on 2 December 2022.

Please click here to book a room during WADA’s 2023 Annual Symposium in Lausanne.

The number of hotel rooms in Lausanne is limited. As a result, we advise you to book your room as soon as possible. A final confirmation will be sent out by email within five (5) days after booking your room online, as long as the process has been completed (including providing credit card information).

Hotel Cancellation & Modification Policy

Hotel rates are in Swiss Francs (CHF) per room, per night, VAT and service charge included.

The city tax is not included and ranges from CHF 2.60 to CHF 4.20 per person, per night, depending on the hotel category.

In order to guarantee hotel bookings, credit card details will be requested from each guest. The credit card will only be charged in the case of late cancellation or “no-show.” Rooms cannot be booked without providing credit card information. Payment must be made at the hotel upon arrival by the guest.

In case of cancellation, the following terms will apply:

  • Free cancellation: minimum three (3) days prior to the arrival date
  • Late cancellation (less than three (3) days prior to the arrival date): full cost of your booking will be charged on the credit card
  • no-show: full cost of your booking will be charged on the credit card.
Annual Symposium Sponsors

Contact

Registration and Virtual attendance

Kuoni Congress
Email: wada-ama@kuonitumlare.com

Symposium Management

Secretariat of WADA’s Annual Symposium
WADA
Email: annualsymposium@wada-ama.org

Media Inquiries

Media Relations
WADA
Email: media@wada-ama.org 

Housing

Olivier Mouraux
Lausanne Tourisme
Email: mouraux@lausanne-tourisme.ch